All You Need to Know About the Conference Visa

What is a Conference Visa?

A conference visa is a specialized travel permit provided by a country's government to individuals intending to attend conferences, seminars, workshops, or similar events hosted within that country. It facilitates the entry and temporary stay of foreign nationals for up to 30 days from their date of arrival.

Who is Eligible for a Conference Visa?

Here are the eligibility criteria for a conference visa:

• Participants invited to attend conferences, workshops, seminars, etc.
• Speakers invited to present research papers, lead sessions, or deliver talks.
• Delegates representing governmental bodies, international organizations, or NGOs at international conferences.
• Organizers, administrative staff, and technical support personnel involved in managing the conference.

How to Apply for a Conference Visa:

Below are the steps to apply for a conference visa:

1. Gather Required Documents:

• - Valid passport with at least six months validity beyond the intended departure date.
• - Visa application form (available on the embassy or consulate's website).
• - Invitation letter from the conference organizers detailing the event.
• - Proof of conference registration or participation.
• - Passport-sized photos meeting host country specifications.
• - Travel itinerary (flight reservations, accommodation details).
• - Proof of sufficient funds for expenses during the visit.
• - Travel insurance (if necessary).

2. Complete Visa Application Form:

• - Fill out the visa application form accurately, providing all requested information.
• - Some countries offer online application forms, while others may require paper applications submitted in person or through a visa processing centre.

3. Pay the Visa Fee:

• - Pay the visa application fee according to the host country's regulations, which may vary based on visa type and duration.

Additional Information for India e-Visa:

Citizens of specific countries are eligible to apply for an India e-Visa. Please refer to the provided list for eligible countries.

Citizens of the following countries are eligible to apply for an India e-Visa:
Albania	Andorra	Angola
Anguilla	Antigua & Barbuda	Argentina
Armenia	Aruba	Australia
Austria	Azerbaijan	Bahamas
Barbados	Belarus	Belgium
Belize	Benin	Bolivia
Bosnia & Herzegovina	Botswana	Brazil
Brunei	Bulgaria	Burundi
Cambodia	Cameron Union Republic	Canada
Cape Verde	Cayman Island	Chile
China	China- SAR Hongkong	China- SAR Macau
Colombia	Comoros	Cook Islands
Costa Rica	Cote d'lvoire	Croatia
Cuba	Cyprus	Czech Republic
Denmark	Djibouti	Dominica
Dominican Republic	Ecuador	El Salvador
Equatorial Guinea	Eritrea	Estonia
Eswatini	Fiji	Finland
France	Gabon	Gambia
Georgia	Germany	Ghana
Greece	Grenada	Guatemala
Guinea	Guyana	Haiti
Honduras	Hungary	Iceland
Indonesia	Iran	Ireland
Israel	Italy	Jamaica
Japan	Jordan	Kazakhstan
Kenya	Kiribati	Kyrgyzstan
Gibraltar	Guernsey	Isle of Man
Jersey	Laos	Latvia
Lesotho	Liberia	Liechtenstein
Lithuania	Luxembourg	Madagascar
Malawi	Malaysia	Mali
Malta	Marshall Islands	Mauritius
Mexico	Micronesia	Moldova
Monaco	Mongolia	Montenegro
Montserrat	Morocco	Mozambique
Myanmar	Namibia	Nauru
Netherlands	New Zealand	Nicaragua
Niger Republic	Niue Island	Norway
Oman	Palau	Palestine
Panama	Papua New Guinea	Paraguay
Peru	Philippines	Poland
Portugal	Qatar	Republic of Korea
Republic of Macedonia	Romania	Russia
Rwanda	Saint Christopher and Nevis	Saint Lucia
Saint Vincent & the Grenadines	Samoa	San Marino
Saudi Arabia	Senegal	Serbia
Seychelles	Sierra Leone	Singapore
Slovakia	Slovenia	Solomon Islands
South Africa	Spain	Sri Lanka
Suriname	Sweden	Switzerland
Taiwan	Tajikistan	Tanzania
Thailand	Timor-Leste	Tonga
Trinidad & Tobago	Turks & Caicos Island	Tuvalu
UAE	Uganda	United Kingdom
Uruguay	USA	Uzbekistan
Vanuatu	Vatican City-Holy See	Venezuela
Vietnam	Zambia	Zimbabwe

For permission from the Ministry of Home Affairs (MHA) and Ministry of External Affairs (MEA), the following information is required from all international delegates:

• Name (as per passport)
• Nationality
• Date of Birth
• Country of birth
• Passport Number
• Issue Date of Passport
• Expiry Date of Passport
• Passport issuing authority / place of issue.
• Current Affiliation and Designation
• Address – As per passport / communication

The conference organizer will apply for ministry approvals after collecting the above information during the online registration.